Infrastructure Projects Co-Ordinator

Puffing Billy Railway is seeking a Infrastructure Projects Co-Ordinator to assist with major future Infrastructure projects within the railway corridor.

This position is responsible for assisting the Manager, Infrastructure Projects in the safe, timely and on-budget delivery of PBR infrastructure project requirements through the application of planning, scheduling and management of contractors, suppliers and volunteers.

Key Duties & Responsibilities

• Participate in internal PBR meetings as required
• Represent the Railway at consultant and contractor meetings as required
• Undertake necessary research into project feasibility and execution as directed /required
• Interaction with stakeholders within and outside Puffing Billy Railway
• Preparation of quotations and ensure effective implementation of works
• Development of project scopes, tendering and project management from tender to completion
• Scheduling of work and allocation of requests to subcontractors and employees
• Daily management of sub-contractors
• Carrying out WH&S audits and reviews on subcontractors and staff
• Ensuring that work is performed within the scope, timeframe, budget and to the standards of the project.
• Ensure relevant operating procedures and work instructions are implemented and followed by contractors / volunteers
• Train new contractors and volunteers in correct and safe work practices and participate where required in resolution of safety issues
• Preparation of reports as required
• Monitoring, maintaining and recording details of infrastructure assets
• Excellent and clearly demonstrated organisational skills.
• Demonstrate strong oral and written communication skills and proven capacity to utilise required technology
• Communicate effectively with a range of persons, including the capacity to provide advice and assistance

Culture:

• Be a champion of company culture and lead by example
• Perform all duties in an appropriate manner that would add value to the Puffing Billy brand and respect for internal and external customers
• Assist management where ever possible to ensure clarity and transparency in all areas of Safety Management.
• Be a champion of change and assist the organisation where ever possible to ensure change is welcomed and managed effectively.
• Adhere to all company values, principles and procedures including:
• WH&S requirements
• Rail Safety Management System requirements
• Puffing Billy’s Heritage Integrity
• Child safe awareness
• Understand and demonstrate support for the company’s commitment to a harassment free workplace;
• Display respect, care and consideration for differing cultural values.
• An understanding and appreciation of Puffing Billy’s history and current business

Key Competencies

• Strong understanding of Asset Management principles
• Experience in Facility Management, Maintenance and capital works
• Proven experience in managing field staff and contractors
• Ability to read and understand contracts, plans and work scopes
• Ability to forge and maintain excellent working relationships with staff, volunteers and contractors.
• Ability to follow instructions and take direction when required
• Ability to multi task, manage own time and prioritise to meet deadlines
• Excellent literacy and numeracy skills
• Fluency in English language
• Ability to maintain confidentiality and to handle issues with sensitivity
• Self-motivated with a high energy approach
• Excellent customer service focus and interpersonal skills
• Exceptional written and verbal negotiation skills
• Ability to work with all levels of management
• High level attention to detail
• High level planning and organising skills
• Experience and ability to work within budgets
• Intermediate skills in Microsoft Office Word, Excel & Access
• A strong focus on Safety, Environment and Quality
• Trade knowledge in either Plumbing, Electrical, Carpentry, HVAC would be an advantage.
• Ability to work under pressure with little or no supervision
• Demonstrate motivation and determination to understand the needs of the railway whilst meeting the control requirements
• Ability to manage high volumes of work in a busy environment, meet deadlines whilst coping with demands from internal and external sources and maintain attention to detail and accuracy
• Contribute to and participate in continuous professional and organisational improvement
• Financial literacy & ability to contribute to and work within budget & business plans
• Ability to develop team commitment and cooperation and to coach others in job skills
• Ability to use own initiative and judgment in interpretation of data
• Interaction with stakeholders within and outside Puffing Billy Railway;

Qualifications & Experience Required

• Relevant building trade qualification desirable or minimum of ten years’ experience in building, maintenance or trades provision
• Extensive knowledge of contractor supervision and management
• Experience in using Computerised Maintenance Management Systems (CMMS)
• Experience in using safety management systems
• Experience in working with and managing volunteers would be an advantage
• Current motor vehicle driver’s licence
• Current Police Crimcheck
• Current Working with Children Check

Key Relationships

• Manger, Infrastructure Projects – Primary Report
• Puffing Billy Preservation Society (PBPS)
• ETRB Senior Management Team
• ETRB Operations Planning Management Team.
• Heritage Advisory Committee
• Puffing Billy Railway salaried and voluntary workers.
• External stakeholders including elected officers and senior management in public and private organisations.
• Consultants, contractors, suppliers and service providers

Health & Safety

Safety leadership

• Leads by example in ensuring a safe workplace, compliant with all PBR safety policies and procedures
• Ensures all external contractors and consultants have the appropriate current clearances, certificates, inductions and systems to operate on the PBR work sites
• Minimises all safety risks by employing all necessary risk prevention and management systems

Ergonomics / Risks

• Frequent (occurs 1/3-2/3 of time)
• Manual handling task (0 – 15kg)
• Repetitive (occurs 2/3+ of time)
• Entering construction worksites
• Walking on uneven surfaces
• Gripping, holding, clasping with fingers/hands
• Constant
• Hand/arm movement i.e. stacking, reaching, typing and sorting
• Sitting at workstation / VDU/computer screen glare

Additional Notes

• Attendance at night meetings and some variation to normal hours of work (including early or late starts, weekends and public holidays) may be expected within reason.
• As Puffing Billy Railway’s peak time is during the Victorian school holiday period, annual leave during school holidays is not always an option.
• This job description is not intended to be all-inclusive.  Employee may perform other related duties as negotiated to meet the ongoing needs of the organisation.

Assessment & Selection Process

• Application based screening against all criteria listed above. 
• First and second interview. 
• Professional References Required

Please send your application to hr@pbr.org.au.